At Treverbyn Community Trust we are committed to protecting and respecting your privacy please read below to understand how we collect, store and protect your data.
If you have any questions regarding any of the details please email us at [email protected]
Who are we?
We are Treverbyn Community Trust.
How do we collect information from you?
We obtain information about you when you use our website, email us, make an enquiry, ask for a quote, attend an activity session, fill out a form or if you register to receive our newsletters.
What type of information do we collect?
The personal information we collect from you may include your title, full name, postal or business address, email address, phone number, IP address, browser and operating system and information regarding what pages are accessed on our websites and when. We will only collect information which is necessary to carry out our duties.
How is your information used?
We may use your information for the following reasons:
We review our retention periods for personal information on a regular basis. We are however legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for only as long as is deemed necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will of course not sell your information to any third parties. We will not share your information with third parties for marketing purposes either. Our marketing practices are kept solely in house.
Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing our contract with you and providing services to you on our behalf (for example signposting to other services). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. We are required to disclose certain information by law, for example, by a court order or for the purposes of prevention of fraud or other crime to relevant authorities.
What choices do you have?
You have a choice about whether or not you wish to receive information from us. If you do want to receive direct marketing communications from us about the latest news, competitions and our exciting products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information or stating in writing that you are happy to receive such information from us.
We will not contact you for marketing purposes by email, phone, post or text message unless you have given us your prior consent. You can change your marketing preferences at any time by contacting us by email:[email protected]
How can you access and update your information?
The accuracy of your information is very important. If you change any personal details such as email address, address, phone number, name etc or any of the other information we hold is now inaccurate or out of date, please email us at [email protected] so we can update and amend your records for you.
You have the right to ask for a copy of the information we hold about you and the right to be forgotten. We may need to ask some security questions to validate this and for any such requests please email us at [email protected]
What security precautions do we have in place to protect your data?
When you give us personal information, we take steps to ensure that it’s treated securely. Our staff have received data protection training and take protecting your confidentially and personal details seriously. We have retention periods set to delete and minimalise any data that is no longer needed. Non-sensitive details such as your email address etc are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its secure on our systems and only used and transferred to those who it is absolutely necessary to do so with.
Internal and External Links
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). For example, this may happen if any of our servers are located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
We will keep this policy under regular review and will also update this when any other changes take place to this practice. This policy was last updated in 25/05/21.